Blueprint

Mission | Framework | Executive Committee | Hosting | Eligibility | Diamonds/Games
Hotel | Hospitality Room | Transportation | Host Committee | Food | Banquet
Schedule & Playoffs | Tournament Entry & Fees | Website | Fundraising | Miscellaneous

Mission Statement

The mission of the International Jewish Men’s Slo-Pitch Tournament’s is to provide an opportunity for Jewish men from around North America to assemble in a different host city each year to share their common passion for softball and to socialize. The spirit of the tournament is based on the core values of sportsmanship, Judaism, and building relationships with other Jewish men who hold these values in high regard and share the same passions.

Framework for Tournament

The following is offered as a framework for hosting a tournament event. This framework should be considered a “minimum standard” and is provided as a guide for host committees to use as a reference when hosting a tournament. Host committees are invited to use creativity and local opportunities to enhance their tournament, but the following framework should be used as the foundation.

  1. Executive Committee (the “EC”)
    1. The EC consists of a total of seven members and comprised of:
      1. The Host Committee Chairman from the previous year’s tournament. Term: 1 year.
      2. The Host Committee Chairman from the current year’s tournament. Term: 1 year.
      3. The Host Committee Chairman of the following year’s tournament. Term: 1 year.
        (Note: Host Committee Chair will ultimately serve all three terms above as his status changes.)
      4. Two managers elected by the Team Managers for a 2-year term.
        (The Inaugural term of one of the two positions above shall be 3 years and thereafter 2 years.
      5. Two “at Large” members elected by the managers for a 2-year term.
        (The inaugural term of one of the two positions above shall be 3 years and 2 years thereafter.
    2. The EC will elect a Chairman by the end of each August to serve a one-year term from the beginning of the current tournament to the beginning of the next tournament.
    3. Executive Committee role:
      1. Develop and codify minimum standards for tournaments by developing the Tournament Blueprint
      2. Codify tournament rules and equipment standards
      3. Oversight and final authority regarding rules violations and disputes
      4. Approve the location and host committee Chairman for future tournaments.
      5. Establish reporting committees as deemed appropriate to administer EC responsibilities.
    4. EC Authority. The EC shall have the right to investigate claims in any manner it deems appropriate. The EC is the final authority for all claims and issues relating to breaches of the terms and conditions contained in the Tournament Blueprint.
  1. Hosting (Host Committee)
    1. Responsible for hosting the tournament based on meeting or exceeding the minimum standards and expectations as contained in the Tournament Blueprint. The Blueprint provides a guide for tournament host committees to follow and any material deviations need to be reviewed and approved by the EC.
    2. The Chairman of the Tournament shall be responsible for: i) being the primary point of contact with the EC; and ii) being responsible for executing all required agreements on behalf of that city’s committee; and iii) being a required signatory on appropriate required documents and accounts; and iv) being the final authority for the Host Committee.
    3. The Host Committee shall use its’ best efforts, creativity and expertise to create a superior tournament experience.
    4. The Chairman of the Host Committee shall use his best judgement to structure the responsibilities of the Host Committee in a manner so that the required duties are performed in as efficient and reasonable manner as possible, based on the needs and structure of that city.
    5. Responsible for contacting and developing a reserve pool of local Jewish players to fill roster voids for teams requiring additional Jewish players.
  1. Eligibility
    1. Eligible Players. This is a “Jewish Men’s” tournament as defined in the mission statement. Therefore, all players must be Jewish or eligible grandfathered players, as defined by the following criteria:
      1. Born of a Jewish parent; or
      2. Married to a Jewish spouse; or
      3. Converted to Judaism; or
      4. In a relationship with a Jewish significant other and sharing the same residence for not less than twelve (12) months, prior to July 31st of the year of the tournament; or
      5. Be a grandfathered player as defined in paragraph 3(B) herein below.
    2. Grandfathered Players. All players who do not meet the terms and conditions contained in paragraph 3(A) above, but were on the roster in two or more of any of the tournaments in 2003 thru 2006 inclusive, are eligible for all future tournaments. However, if a Grandfathered player misses two tournaments in a row, all future eligibility is forfeited.
    3. Teams are expected to be comprised of Jewish men to participate in the tournament. In the event a team is short of players, the manager must contact the host committee Chairman to ask for assistance in acquiring Jewish players from the host city. Failing that, the manager must contact the EC for assistance. If all attempts by the host committee and EC have been unsuccessful to fill the roster with Jewish players, the EC shall determine the best solution.
    4. Breaches. If a team is found to have used players that do not meet the terms and conditions of the Tournament Blueprint, as determined by a majority of the Executive Committee, the team will not be allowed to participate in the tournament. In the event the breach is determined once the tournament begins, all games won will be then counted as a loss and the manager will be suspended for one year and not allowed to participate in the tournament the following year. The Executive Committee, or appointed subcommittee, has the right and responsibility to investigate all claims and has the authority to conduct a thorough investigation, including, but not limited to, making inquiries and collecting documentation from third-parties. It is the responsibility of the manager to ensure all players on his team meet the eligibility terms and conditions contained in the Tournament Blueprint.
    5. Equipment. It is mandatory that umpires check all bats before each game to ensure that they all meet ASA standards. No illegal bat shall be used during a tournament game for any reason. If an illegal bat is used during a game, determined solely by the umpire, the bat and the player shall be removed from the game, and an out shall be recorded when that player is due to bat. Infringement of equipment rules subjects team and Manager to sanctions.
  1. Diamonds/Fields/Games
    1. Fields should be “locked up” contractually, in advance, to ensure the tournament will have the use of the fields, per the terms and conditions defined and contained herein.
    2. The games should be played at a “complex” with preferably four diamonds to enhance the enjoyment of players and fans. The objective is to create one main location for most, if not all, games to be played, which allows players to watch other games and reduce the amount of driving.
    3. Lighting (sufficient for adults to play evening games, with high-level competition; lighting must not be a liability to playing conditions, whether by quality, placement or use)
    4. Turf, clay or dirt infield with sufficient ability to drain (up to 1.5” of rain in previous 24 hours)
    5. Fields should be level, well maintained with baselines chalked, outfields fenced, no obstructions or potholes in the field of play and preferably with grass cut at no more than 1.5” tall.
    6. Fences should be a minimum distance of 275 feet from home plate.
    7. Bases (magnetic or properly spiked or other) shall be securely fastened at all times and shall be flat to the ground with no raised areas, sixty-five (65) feet apart.
    8. Home Plate (shall be securely fastened at all times and shall be flat to the ground with no raised areas) and a mat equal in size to 18” by 60” deep shall be placed over home plate so that there are no raised areas.
    9. The condition of the fields should never be responsible for potential injury, or taking away the opportunity of optimum performance from the players. Maintenance of the fields between games is a priority to promote consistency and fairness for all teams, no matter when they play during the day. The last game should not be more difficult than the first game due to field conditions.
    10. A review of all bats is mandatory prior to games by the umpire.
    11. Complex/Field Amenities
      1. Cold Water (shall be available, at the fields, to all players, in sufficient quantity)
      2. Washrooms (shall be clean & maintained throughout the tournament day)
      3. Canteen (food/drink of reasonable quality and price, shall be available at all times while fields are in use)
      4. Bleachers should be available.
      5. First Aid (a plan specific for each city, shall be in place previous to the first games, and includes sufficient preparedness to address any level of injury in an expeditious and immediate manner; this may include on or off-premise medical staff and services) At a minimum, there must be a first aid kit at each diamond at all times, including a minimum of 4 ice packs.
      6. (Optional) On-site massage/physiotherapists would be considered a positive.
  1. Hotel
    1. All teams must stay at the host hotel
    2. Hotel should be rated at least a 3-star, and preferably a 4-star.
    3. Host Committee must be able to reserve an ample number of rooms from the host hotel in order to accommodate the expected number of out-of-town players and fans. Figure 5 rooms per team. Figure 8 rooms per team for those bringing spouses/significant others. The host hotel should hold the rooms for reservation at the discounted tournament rate for at least 60 days, from approximately June 15th to August 15th. After the August 15th cut-off date any unused rooms are released for sale to other guests of the hotel.
    4. Room Rates for single rooms should be no more than $125 (US)
    5. Location – Proximity to fields should be no more than 20 to 25 minutes (time based on teams never being in that city before), and should be reasonably located to local entertainment venues.
    6. Room variety and availability (All room styles should have a tournament negotiated rate)
      1. Rooms should be available with both two Dbl/Queen beds as well as with either one King/Queen bed.
      2. Suites for families
      3. Pull Outs and couches for room sharing by 3 or 4 people
      4. Safe availability
    7. The Banquet/Catering service, whether at the host hotel or at an off-site venue, should be of high quality and offer value. It is expected that the food should reflect the host city
    8. Adequate Banquet Venue, if held at hotel (see Section 10 – Banquet)
    9. Pool and Hot Tub – (preferably open additional hours if possible).
  1. Hospitality Room
    1. Hours of Operation
      1. Shall be open Friday by 4pm until at least 12 am
      2. Shall be open Saturday for breakfast by 7:00am to 10:00 am, and then reopen ½ hour after the first teams have concluded their Saturday games and remain open until at least 12 am
      3. Shall be open Sunday for breakfast by 7:00 am to 9:00 am
      4. Shall be open Monday for breakfast by 7:00 am to 10:00 am
    2. Food should be abundant. The hospitality room should serve an appropriate dinner meal on Friday evening.
    3. Beer, water & cold drinks should be available at all times
  1. Transportation and Logistics
    1. Each out-of-town team shall be reimbursed for the rental of 2 vans (sufficient to carry at least 5 adults and luggage) in an amount equal to the daily rental rate for 3 days and an extra 3 hours. The rate shall be figured for 2 drivers.
    2. Players that require transportation for an extra day – (committee shall provide tournament details to manager so affected player(s) may make personal arrangements, at player’s expense and responsibility, but using tournament pricing and/or other benefits)
    3. Clear instructions and maps should be provided in duplicate (one for each vehicle) to all teams to ensure timely arrival at the diamonds
    4. Each team Manager should be given a list of Committee names, responsibilities and cell phone numbers in case of emergency.
  1. Host Committee
    1. A member should greet all teams at the hotel.
    2. Should be easily identifiable throughout the weekend
    3. Member(s) should be present at all times in the Hospitality room
    4. (Optional) Visiting teams should have a volunteer “host” assigned to them to ensure personal needs are met (directions, entertainment, reservations at host city venues, “go-fer” activities, etc.)
  1. Food
    1. Guideline – the expectation and quality of the food should be considered at the same magnitude as that of the quality of the fields/diamonds
    2. Meals should be Kosher Style, where applicable, (i.e. bagels at breakfast, beef brisket sandwiches for lunch)
    3. Never serve pork products.
    4. Meals should reflect the local flavour, if applicable
  1. Banquet
    1. Cocktail Hour should be available and preferably reasonably priced so all attendees can ennjoy a beverage.
    2. Should include quality entertainment (sports-related preferably).
    3. Food quality is a critical requirement.
    4. Menu should reflect the personality of the host city.
  1. Schedule and Playoff Format
    1. Draw will consist of slotting the 2 finalists from the previous tournament, one in each division, followed by a Lottery draw on Friday night in the Hospitality Room.
    2. Playoff Format. The top 8 teams from the qualifying rounds will be eligible to participate in the Monday playoff round, based on 2 points for a win, 1 point for a tie and 0 points for a loss. In the event of a tie (points), the first criterion to determine who qualifies will be head-to-head results; the next criterion will be run differential, however, the maximum run differential shall be capped at ten (10) runs per game.
    3. Draw, standings and daily scores should be kept up to date and posted in the Hospitality room and at the fields.
    4. (Optional) A consolation bracket for the next best four teams in the final standings with two games played during the championship playoff semi-finals and the finals of the consolation playoffs at the same time as the championship playoff finals.
    5. Schedules, if possible, should take into account providing time to visit the host city and the various entertainment venues. Opportunity for players and accompanying families to see the host city should be considered an important part of the tournament weekend.
  1. Tournament Entry and Fees
    1. The Tournament Entry Process (via web site) will be executed by the manager of each team, and submitted with the initial entry fee. It will include a commitment for: (a) all players to stay at host hotel and agree to abide by the host hotel rates and tournament plans (no personal negotiating); and (b) to abide by the spirit of the tournament (including forming a team in accordance with the eligibility rules; and (c) to abide by the rules of the tournament.
    2. Fees and Due and Due Date. All fees must be paid in a timely manner, at least by the due dates as set by the tournament committee. Managers are responsible to pay all fees due.
  1. Website
    1. The website should be utilized and updated with appropriate information and results, in a timely manner. This shall include, but not be limited to, scores, events, Host Committee members, Executive Committee members, tournament structure, entertainment venues, directions, sponsors, etc.
    2. The website should be used to maximize sponsorship by promoting our sponsors. We should have sponsor ads and links to the sponsor websites.
  1. Fundraising
    1. No money derived from the tournament fee shall be used for a charitable donation.
    2. The Host Committee has the right to determine how surplus, if any, will be dispersed.
  1. Misc. Issues
    1. There shall be a mandatory EC meeting on Saturday morning, just before the Manager’s Meeting.
    2. The Manager’s Meeting should have a set agenda – sent out at least 3 days in advance to all Managers. Additions to agenda can be made in writing in advance.
    3. Always promote quality communication. Managers should provide the tournament committee email addresses for all roster players. The host committee would then have the players contact list to post daily information, especially the weeks leading up to the tournament weekend.
    4. The event should be a reflection of the city and host committee’s personality, especially the food, entertainment venues and the logistics. These are the components which create the tournament character and personality.
    5. The tournament Host Committee shall purchase Liability Umbrella Insurance in the minimum amount of $1 million.

Blueprint, originally developed and revised by the Executive Committee

January 7, 2007

Mark Michelson, Chairman
Tony Beugen
Howie Gilmore
Jeremy Katz
Wayne Nemy/Earl Barish
Brad Rosen
Jack Serlin
Rick Sherline

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